WHEN SHOULD YOU BE BOOKING YOUR WEDDING VENDORS?
1. Your wedding planner
Having an experienced wedding planner on your side is more crucial now than ever. They will be there to guide you through the booking process for all of your other vendors and will be able to assist you in making decisions to ensure your wedding day is everything you dreamt of and more.
2. Your venue
You’ll want to book your venue early for 2021 and even 2022. Couples are having to postpone their weddings on an unprecedented scale so if you have a specific venue in mind or even a specific date, you’ll need to book early. It’s helpful to put together a list of non-negotiable elements you want your venue to have at the outset of your search to help your wedding planner to refine their search.
3. Your photographer
Aside from your marriage, your wedding photos are one of the only things you will get to keep from your wedding day that will last a lifetime. You’re going to want someone pretty special to take care of photographing your wedding day, so make sure you look into booking your photographer early on. And don’t forget, you will need to feel comfortable with them on the day, so don’t be afraid of chatting to a few vendors before settling on your favourite.
4. Your videographer
Videography may be more important than ever before. Depending on any restrictions that may still be in place next year (hopefully not though!) you may be limited as to the number of guests who can physically attend your wedding. Having a professional videographer to capture the day is a wonderful way to keep those precious memories safe forever and to share with those who may not have been able to make it there in person. Book your videographer early on, it’s a good idea to ask your photographer if they have a recommendation because they’ll often work well as a team.
5. Your florist
For many couples, flowers will be the key component for setting the tone of their wedding day. With such a crucial role to play, your florist should be another of the first vendors you get around to booking. Your wedding planner and venue will likely have some great recommendations for vendors in the area where you will be getting married.
6. Your caterer
Another crucial part of any wedding: food. You can’t have a party without a great caterer, so make sure you have your booking secured by 10 months before the day – or earlier. If you can, try to go to a few tastings to see which vendor’s food best suits your personal taste and don’t be afraid to ask for dishes that are special to you as a couple.
7. Your musicians and entertainment
Again, a core part of any good celebration is good music. Like many other leading vendors, good musicians are getting booked up really early for the next two years. So by 10 months before your wedding date you’ll really wanted to have that booking in your band’s diary too. Even if you can’t get to see them live in person before the big day, most bands have a great selection of their work online for you to watch and listen to.
8. Your celebrant
If you are planning on having a religious ceremony or don’t have someone in your bridal party who you would like to act as your celebrant, booking the right person to conduct your wedding is really crucial. Finding a celebrant you gel with will make your wedding day so much more special. Look at booking a celebrant by six months before you wedding date at the latest.
9. Your stationery designer
Whilst you may have already sent out a save the date, the rest of your stationery suite should have been designed and ordered by six months before your wedding date. The options for wedding stationery are so varied, from really simple minimalistic options to opulent and complex sets. Find a designer whose work fits with the feel for your day, Instagram is a great place to find wedding stationery designers, your wedding planner will have great recommendations too.
10. Decor and other rentals
If your venue will need personalising quite a lot and does not include furniture for your wedding day, you will need to make sure you have booked your decor and rentals by six months before your wedding. With everything from tables and chairs to candelabras and napkins, rentals are when styling really comes into play. Work with your wedding planner to find the right vendor for you, they will help with your booking too by making sure you have the right amount of everything.
Having a timeline about when booking your wedding vendors is important for your personal organisation and for the smooth running of the wedding planning. But in the “new normal” we are living nowadays due to COVID-19 pandemic, it is even more crucial to accurately draft a document with the “when and what” and include on it a box to add the specific conditions and cancellation policies of each supplier.
If you get overwhelmed with completing all the tasks included in your timeline, drop us a note because we can certainly give you a hand to relieve the stress.
Talk to you soon, weddingmates!
Hugs and kisses.
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I am Natalia, your luxury wedding planner in Barcelona, a down-to-earth girl who has one distinctive quirk: I love weddings. We will work side-by-side. I will listen to you and offer you the help you need, whether the details of your dream wedding are already set in stone, or you need a comprehensive plan for the event.